Administration Coordinator

Job Title: Administration Coordinator
Contract Type: Contract
Location: Sydney
Salary: Pay Rate- $44 per hour + superannuation
Start Date: 2019-09-16
Reference: JO-1909-534030
Contact Name: Jessica Abboud
Contact Email:
Job Published: September 16, 2019 11:45

Job Description

Talent International is currently recruiting for an experienced Administration Coordinator to work for a State Government Organisation. This position is a contract role initially for 3 months with the view to be extended. The role will be supporting 4 managers with their calendar and email management. The client is very flexible so the candidate can work in either the Sydney CBD office or Gosford office, however will be required to travel to Parramatta office at least 1 day per week. 

Primary purpose of the role: 

Provide high level administrative and reporting support to enable the efficient operation of the business unit. Be responsible for the coordination and effective management of information and reports for business meetings, workshops and presentations and play an important co-ordination role in the onboarding and offboarding of business unit team members. 

Key Responsibilities: 
  • Work with key stakeholders to manage the scheduling, agenda and minutes for business meetings including collation and distribution of reports, briefing notes, action logs and related documentation. 
  • Manage booking and co-ordination of appointments with internal and external stakeholders, including greeting visitors, booking rooms, equipment and ordering catering as required. 
  • Support delivery of business activities through timely preparation and distribution of presentations, information packs and documentation ensuring business processes, including records management requirements, are observed. 
  • Identify, manage and implement process improvements and office management systems to support effective operations. 
  • Co-ordinate onboarding and offboarding processes, working with individual leaders to facilitate appropriate planning and action. 
  • Contribute to, and provide administrative and coordination support for projects designed to improve the operational effectiveness of the business unit. 

Essential requirements: 
  • Previous experience in a similar role
  • Extensive experience in diary and email management
  • Excellent communication skills
  • Exceptionally organized and efficient
  • The ability to prioritise competing deadlines and support multiple managers
  • Available to commence ASAP

Please Note-  This role can be be based in Sydney or Gosford with travel between each location and to Parramatta (on occasion).

To apply for this opportunity, please submit your application in Word format only by clicking the "APPLY NOW" button below.