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Executive Assistant

Job Title: Executive Assistant
Contract Type: Contract
Location: New South Wales
Industry:
Salary: Pay Rate- $47 P/H + superannuation
Start Date: 2019-07-03
Reference: JO-1907-531752
Contact Name: Jessica Abboud
Contact Email: jessica.abboud@talentinternational.com
Job Published: July 03, 2019 15:14

Job Description

Talent International are currently recruiting for an experienced Executive Assistant to work for a NSW Government client based in Parramatta. This position is a busy role and the EA will be required to support three directors. This position is an initial 6 month contract with the view to be extended and is paying an hourly rate of $47 per hour plus superannuation. 

About the Role:
The key function of the role will be meeting coordination for several different committees. This will include scheduling, venue hire, catering, extensive stakeholder liaison, travel and accommodation. The role will work across several different units within the Directorate and coordinate several different committees

Key Responsibilities: 
  • Provide executive administrative, clerical and project support to three very busy directors
  • Maintain the team's TRIM computerised records and support the accurate and safe storage of information and its compliance with Departmental policy and the implementation of the electronic document and records management system (EDRMS).
  • Schedule and organise meetings including contacting external stakeholders to find a suitable time, booking and setting up the meeting room.
  • Manage the team calendars including scheduling team meetings and ensuring that staff availability is updated.
  • Assisting in briefings, correspondence, reporting
  • Booking travel
  • Preparing presentations when required 
Essential Requirements:
  • Previous experience in supporting 2 or more senior executives at once
  • Highly organised and work well under pressure
  • Excellent telephone manner, good stakeholder management skills
  • Previous experience in Exec Assistant role preferred as this person will have to deal with quite senior groups such as the Minister's Office, other jurisdictions
  • Team player but also independent
  • Understand the authorising environment and know when to escalate issues.
If you can demonstrate all the above, then please apply now. For further information, you may contact Jessica Abboud on 02 9223 9855 for a confidential discussion.

 

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